Business Support Administrator – Onehunga
Onehunga, Auckland | Full-time (open to part-time for the right person)
Looking for a varied, fast-paced role where no two days are the same? Join a growing specialist business where your organisation, initiative and people skills will make a real impact.
We’re seeking a proactive Business Support Administrator / Coordinator to become a key part of our busy Onehunga-based team. This is a fantastic opportunity for someone who thrives in a collaborative environment, enjoys keeping things running smoothly, and takes pride in delivering exceptional support to both internal teams and customers.
About Us
We are a specialist materials testing company providing laboratory and field testing services to the civil and environmental engineering industry. With offices across Auckland, Hamilton, Tauranga, Wellington, Nelson and Christchurch, we’re proud to support major projects throughout New Zealand.
About the Role
As part of our Business Support Team, you will be providing project support and ensuring seamless administrative and financial support processes are completed accurately and on time. You’ll also play an essential role in supporting day-to-day operations.
This is a primarily office-based role in our Onehunga office, with flexibility to consider part-time hours for the right candidate. Alongside project support & core business responsibilities, this position also includes assisting reception duties and helping to keep shared spaces smoothly—making you an important part of the overall day-to-day office experience.
Key Responsibilities
- Be a key point of contact for customer enquiries and job requests via phone and email
- Coordinate job scheduling and diary management, balancing customer needs and team capacity
- Set up projects in Deltek Vision (project management and financial software)
- Manage monthly billing, invoicing, debtor follow-up and accounts administration
- Prepare reports, data entry, document control, scanning and record archiving
- Support accounts payable and general business administration tasks
- Provide reception cover and assist with front-of-house responsibilities as needed
- Help support the smooth running of shared office spaces
- Work closely with the wider team to manage workflow and meet deadlines
- Help ensure efficient, accurate and profitable project delivery
What You’ll Bring
- Previous experience in administration, business support, coordination or accounts (ideally 3+ years)
- Strong organisational skills with the ability to juggle multiple priorities
- Confidence working across financial and project administration processes
- Solid MS Office skills and strong attention to detail
- A proactive, positive and team-focused attitude
- Excellent communication skills and a customer-first mindset
- A willingness to pitch in across reception, office support and team needs
- Ability to work independently while contributing to a supportive team culture
Bonus Points For
- Experience with project-based financial systems (such as Deltek Vision)
- Accounts assistant or accounting administration experience
- Experience in engineering, construction, consulting or technical services environments
Why Join Us?
- Supportive team culture with opportunities to grow
- Stable, growing business with national reach
- Varied role with real ownership and responsibility
- Flexibility for full-time or part-time arrangements
- Be part of an industry that supports essential infrastructure projects
If you’re organised, adaptable, detail-focused and ready to bring energy and efficiency to a high-performing team, we’d love to hear from you.
Apply online by clicking the Apply Now button or for more information on Geotechnics Ltd, go to www.geotechnics.co.nz. For more information on our careers go to www.tonkintaylor.co.nz/careers.
We are proud to be an Immigration New Zealand Accredited Employer.
We particularly encourage speakers of Te Reo Māori or Pasifika languages to apply.
Geotechnics is committed to upholding Te Tiriti o Waitangi. We will act in good faith to maintain an inclusive environment where mātāpono, mana and hua guide our ethos and that of the projects we are trusted with. We believe in embracing growth opportunities that prepare Aotearoa New Zealand for a future inspired by Te Tiriti o Waitangi. We particularly encourage speakers of Te Reo Māori or Pacific languages to apply.
